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17th EMODnet (Autumn 2022) Steering Committee Meeting - Meeting Minutes & Presentations

This article summarises the main discussions of the 17th EMODnet Steering Committee Meeting which took place as a hybrid meeting (Brussels, Belgium and remote connection) in November 2022.

17th EMODnet Steering Committee Meeting

Autumn 2022

Date and time: Monday 7 November 2022 (13:00-17:30), Tuesday 8 November 2022 (09:30-12:00) (all times in Central European Time, CET)

Location: Hybrid (Ostend and/or Brussels hub of Secretariat & DG MARE, connecting to SC online)

Meeting Chair: Jan-Bart Calewaert (Head, EMODnet Secretariat)

Type of meeting: Open session (7 November PM) & Closed session (8 November AM)

Go to the Meeting agenda

Meeting Minutes

Table 1. Actions List

Action

By whom?

Deadline

Status

1

Keep VLIZ and the EMODnet Secretariat informed, through JIRA, of any changes made to map layers so that it can be ensured that the map viewer is well maintained and functional at all times.

Thematic Coordinators

Ongoing

2

Distribute guidance explaining the work flow for updating the new Central Portal to the Thematic Coordinators.

EMODnet Secretariat

30 November 2022

Done

3

Map European projects from the Horizon Programme and Mission Ocean with which connections should be made for EMODnet data ingestion.

EMODnet Secretariat and Coordinators

31 March 2023

4

Submit multiple EMODnet inputs including a joint abstract for the International Ocean Data Conference (IODC-II).

EMODnet Secretariat, Central Portal (VLIZ) and ALL and EMODnet Coordinators

1 December 2022

Done

5

Coordinate the communication for the release of the new Digital Terrain Model (DTM).

EMODnet Bathymetry and EMODnet Secretariat

30 November 2022

Done

6

Send the collated table on EMODnet – Regional Sea Convention interactions to the Steering Committee

EMODnet Secretariat

30 November 2022

Done

7

Organise a webinar to present the features of the new EMODnet Central Portal on/around 8 February 2023 back to back with the preparatory meeting for the Open Sea Lab III.

EMODnet Secretariat and Thematic Coordinators

10 February 2023

8

Provide Thematic Coordinators with a detailed description of expectations for coaches and mentors at Open Sea Lab III.

EMODnet Secretariat

20 December 2022

Partially achieved, ongoing.

9

Create full draft Open Conference and Jamboree 2023 programme, including placeholders for cross-thematic dialogues to be finalised at the next SC.

EMODnet Secretariat

31 March 2023

10

Explore options for the next (18th) SC in Brest, France, back-to-back with European Maritime Day 2023 and confirm to SC.

EMODnet Secretariat

31 January 2023

11

Select and provide guidance on the tools and platform(s) for online working and sharing of documents between the EMODnet Secretariat and EMODnet Coordinators.

EMODnet Secretariat

31 March 2023

Day 1, Monday 7 November 2022, 13:00-17:30 CET

EMODnet Open Session*

*This session was open for members of the Technical Working Group (TWG) and EC Marine Knowledge Expert Group (MKEG)

  1. Welcome and Updates

Jan-Bart Calewaert (Head of the EMODnet Secretariat) opened the meeting, welcoming all participants and noting that for this meeting, the EMODnet Secretariat, CINEA and EC DG MARE had come together in Brussels, Belgium, with all other participants connecting online to reduce travel and carbon emissions. He recognized that the meeting on 7 November was an open session where the Steering Committee was joined by members of the EMODnet Technical Working Group (TWG) and EC Marine Knowledge Expert Group (MKEG). He presented the overall meeting agenda, pointing out the importance of the ongoing EMODnet centralisation process, which would see the unification of all EMODnet services from one (central) EMODnet Portal. He noted this is in final stages and the 17th SC would be the last one before centralisation was completed and publicly announced in January 2023.

Zoi Konstantinou (EC DG MARE) welcomed all participants, including the EC MKEG members, noting that MKEG would have a closed session later in November. She explained that EMODnet was in a very crucial phase. By the next Steering Committee (SC) meeting, EMODnet would be centralised. She noted that EMODnet continues to gain momentum on many different fronts and its work and importance are increasing. The goal at DG MARE is to build an increasingly stronger EMODnet.

  1. Centralisation overview: overview on progress, demonstration of new Central Portal functionalities and services, step-wise implementation and communication process with high-level updates from 12th TWG, 21-22 September

EMODnet Central Portal updates

Conor Delaney (EMODnet Secretariat, Technical Coordinator) presented the progress made on the centralisation process (see presentation for details). The objective of centralisation is to provide a single access point for data, data products and data services, including a common map viewer and centralised metadata catalogue. He explained that the first phase of centralisation concerning static content had been completed, building on the migration of EMODnet Central Portal to the Europa domain and the new landing page, launched in 2021. He then explained the upcoming steps, namely that a new centralised Map viewer would be launched online by the end of November 2022. He noted the added value that users would be able to search, discover and visualise data and data products for one grid area on a map, in one common map viewer. He added that for all thematics, it is now possible to filter data, making it possible to subset the top map layer only. In addition, a central metadata catalogue was already implemented, and a central ERDDAP would also be implemented in December 2022.

Thematic Coordinators were invited to review the Central Portal and check static content and links, and to keep VLIZ and EMODnet Secretariat informed of any updates and changes to map layers to maintain an operational and up-to-date EMODnet service. It was noted that the EMODnet Secretariat would send further guidance to thematic Coordinators, explaining the work flow for updating the new EMODnet Central Portal.

Action 1: All thematic Coordinators to keep VLIZ and the EMODnet Secretariat informed, through JIRA, of any changes made to map layers so that it can be ensured that the map viewer is well maintained and functional at all times (Thematic Coordinators, ongoing)

Action 2: Distribute guidance explaining the work flow for updating the new Central Portal to the Thematic Coordinators (EMODnet Secretariat, 30 November 2022)

A Communication Plan related to the centralisation process was presented to the SC on 8 November (see 17th SC day 2 minutes below for details).

  1. Updates from EMODnet 7 thematics & Data Ingestion
    1. Thematic updates

All coordinators presented the status on the work done since the last Steering Committee (SC), with a focus on the workplan and deliverables status of each thematic and data ingestion.

EMODnet Bathymetry: EMODnet Bathymetry

Thierry Schmitt (SHOM) presented the progress made on tasks and deliverables (see the presentation for details). He highlighted that for the Digital Terrain Model (DTM) centralisation, work had reached the final stages of putting regional DTMs together and providing a full grid DTM. An updated DTM was also in finalisation and would be communicated in collaboration with the EMODnet Secretariat. EMODnet Bathymetry actively worked with data providers to receive more data and information on areas where conventional datasets from acoustic surveys are lacking. Referring to data gaps, he suggested that European Union (EU) funded scientific research projects were already providing some important data to EMODnet and this could be made more systematic. He also explained that deep sea waters remain poorly mapped and have not been the subject of systematic survey.

EMODnet Human Activities: (verbal updates)

Alessandro Pititto (Cogea) presented the updates and new products from EMODnet Human Activities. He mentioned that new datasets on global protected areas are now available and progress was being made with the Maritime Spatial Planning datasets, specifically the National Member States’ Maritime Spatial Plans. Additionally, he reported a new use case recently published on the EMODnet Central Portal from Frontex, describing the organisation’s use of the EMODnet vessel density maps. He noted that EMODnet Human Activities were exploring data from other regions, including vessel density data and maps in South Korea, based on a recent paper released.

EMODnet Biology: EMODnet Biology

Joana Beja (VLIZ) presented the updates and deliverables (see the presentation for details). She showed EMODnet Biology data coverage figures by sub-themes and geographical regions. The animal classes for which the least data is currently available include reptiles, mammals and angiosperms. The main geographical areas for which data gaps remain are the Black Sea, Arctic Ocean and Mediterranean Sea (especially the southern part). She explained that these data gaps are mostly related to data sharing barriers rather than monitoring efforts in these sea basins. It was also mentioned that biological data is more difficult to obtain than data in the other thematics. She noted that EMODnet Biology is actively looking into sourcing data on birds and marine mammal migration routes, and that in April 2023, at least one data product will be produced on bird migration routes and influence from human activities on their routes.

It was underlined that whilst biological data has historically been shared less, there is a global trend towards biodiversity data sharing, thanks in part to global initiatives such as the UN Biodiversity Conference of the Parties, and EU policy including the EU Biodiversity Strategy for 2030. It was suggested that the European Commission DG Environment and the European Environmental Agency could help fill some data gaps in the Mediterranean Sea basin.

EMODnet Physics: EMODnet Physics

Patrick Gorringe (SMHI) presented updates and the status of deliverables and milestones. He discussed progress made on data and geographic coverage, barriers to accessing missing data and what can be done to ensure data are ingested (see the presentation for details). In general, there is a good data flow from public operational ocean initiatives/projects (EuroGOOS members, ICES, NODC). He noted that EMODnet Physics was actively working to increase the offer of river flow and underwater noise, and sourcing data from diverse sources e.g., citizen science. EMODnet Physics had also recently promoted EMODnet at a workshop on ERDDAP, building on the EMODnet Physics ERDDAP and considering the new EMODnet Central Portal ERDDAP, to be launched by January 2023.

EMODnet Chemistry: EMODnet Chemistry

Alessandra Giorgetti (OGS) presented the updates and stated that the first interim report of the current contract had been completed, showing good progress (see the presentation for details). EMODnet Chemistry has worked with data providers to increase the number of CDI datasets made available. EMODnet Chemistry has continued to provide support to the Regional Sea Conventions and is currently working in close collaboration with OSPAR who requested data and information on contaminants for regional assessments. Discussions will be held on how to extend this work to data about eutrophication. National authorities also utilise EMODnet Chemistry contaminants data, together with wider EMODnet Chemistry parameters e.g., eutrophication and marine litter, for Member States reporting for the Marine Strategy Framework Directive (MSFD). It was suggested that EMODnet could become the platform to collect data on all MSFD descriptors. For this, EMODnet would need to continue evolving, leveraging the thematic and data ingestion’s wide network of data providers and users and working closely with SeaDataNet that provides essential data management underpinning many of the EMODnet thematic activities.

EMODnet Geology: EMODnet Geology

Henry Vallius (GTK) presented the progress made and provided information on new and updated data received (see presentation for details). He pointed out that there has been an increase in data quality and resolution. In addition to its core work in European sea-basins, EMODnet Geology is working with partners and wider stakeholders on data sharing in the Caspian Sea, for which many data gaps exist, and the Caribbean Sea. There is ongoing discussion to offer a training course/conference on EMODnet Geology for Caribbean Sea stakeholders. He noted that in the next phase of work, EMODnet Geology will be working on sourcing and filling data gaps, including data on seabed erosion. He also pointed out that EMODnet Geology is actively searching for and sourcing new data. Henry Vallius noted that there is a collaboration with the EuroGeoSurvey project where data related to coastal zones is planned to be ingested.

EMODnet Seabed Habitats: EMODnet Seabed Habitats

Helen Lillis (JNCC) presented progress made (see presentation for details). She noted that whilst data gaps remain in some European countries, the biggest data gaps are in the new regions of the Caribbean and Caspian Seas. She emphasized that finding data in the Caspian Sea is challenging (e.g., language barrier, not much data). It was highlighted that in the Caribbean it would be important to have dialogue with other existing initiatives, to optimise the data sharing opportunities in the region. It was noted that EMODnet Biology offers an online course on reformatting data before submission, which could also be useful for EMODnet Seabed Habitats users and wider stakeholder community.

    1. Discussion on EMODnet thematics

All participants agreed on the need to keep proactively looking for and developing new use cases, and develop these together with the EMODnet Secretariat, to be shared on the EMODnet Central Portal.

Regarding data gaps, it was highlighted that challenges exist for all thematics in terms of filling data gaps. Thematics should continue proactively searching for data providers, particularly in areas where data gaps occur. It was agreed this is not an easy task when in some cases it is not clear if data exist but are not made openly available, or if there are real data gaps. Exploring more diverse sources of marine and human activities data e.g., industry, civil society, citizen science, was deemed important in filling remaining gaps in coverage, parameters and resolution.

It was mentioned that it would be interesting to get insight on how the cooperation between SeaDataNet and EMODnet can further evolve in the future. Jan-Bart Calewaert pointed out that a targeted assessment coordinated by the EMODnet Secretariat is planned in the coming months to address this question. This will take the form of a survey distributed to the SeaDataNet and wider marine data community, with some in-depth interviews, to be conducted in late 2022 and early 2023.

    1. Updates from Data Ingestion

EMODnet Data Ingestion: EMODnet Data Ingestion

Dick Schaap (MARIS) presented the progress made on data submissions (see presentation for details). He noted that recently Data Ingestion has put a focus on exploring opportunities for data sharing from stakeholders involved in coastal and offshore licensing. An initial inventory has been produced consisting of 16 countries and 77 stakeholders. EMODnet Data Ingestion, as well as all thematics, are also looking into increasing the data flow into EMODnet from operational marine monitoring stations, noting that in some cases there is some overlap with public sector research-driven ocean observatories, and a need to align and interoperate data services.

It was highlighted that data ingestion into EMODnet could be increased from publicly funded European projects e.g., funded under the Horizon Europe programme or the EU Mission: Restore our Ocean and Waters. Many EU funding calls now explicitly mention EMODnet for marine data ingestion and there are many cases where this is actively happening, often through proactive dialogue from EMODnet Secretariat, Coordinators and partners. However, there are many other projects where the data are not streamlined for EMODnet ingestion which is a missed opportunity. With a growing number and scale of marine projects under the Horizon Europe programme and Mission Restore our Ocean and Waters it was noted timely to do a more systematic assessment of EMODnet data ingestion opportunities and to connect with these projects from the beginning to ensure that the data is ingested in EMODnet. It was underlined that EMODnet Data Ingestion already provides important guidance to data providers. In the future this could be further promoted and tailored to specific audiences to increase the uptake e.g., EU research projects, private sector, etc.

The EMODnet Data Ingestion portal will be centralised and migrated into the EMODnet Central Portal in 2023.

Action 3: Map European projects from the Horizon Programme and Mission Ocean with which connections should be made for data ingestion (EMODnet Secretariat, 31 March 2023)

  1. EMODnet for Business: Key takeaways from Offshore Renewable Energy events 2022 & discussion on 2023 focus areas/sectors

EMODnet for business updates

Kate Larkin (Deputy Head of the EMODnet Secretariat) presented an update on the EMODnet for Business workshops on marine data for the offshore renewable energy sector that took place in September and October 2022. The Secretariat and all Coordinators were mobilised with many active contributions demonstrating the latest EMODnet thematic services, Data Ingestion and the evolution towards full unification in early 2023. The key objectives of the workshops were to increase awareness and use of EMODnet services by all stakeholders involved in the offshore renewable energy sector, spanning the private sector to national authorities and more. Use cases and testimonials were provided by external stakeholders already using EMODnet data and data products for their offshore renewable energy and Maritime Spatial Planning requirements. Interactive dialogue enabled discussions on data requirements, data gaps and data sharing. She pointed out preliminary key messages from the workshops (see presentation for details) and explained that the two workshop reports will be published by the end of 2022 on the EC Maritime Forum. Lastly, it was underlined that the EMODnet for Business workshop next year will focus on the coastal tourism sector.

The EMODnet SC, TWG and EC MKEG were invited to provide input and suggestions on upcoming events and Conferences led by the private sector, or with a strong industry component, where the EMODnet Secretariat or wider EMOD-network could attend and further promote EMODnet service use and data sharing opportunities.

  1. EMODnet Partnerships
    1. EMODnet EU Partnerships

EMODnet EU partnerships

Kate Larkin gave an update on EMODnet’s key EU Partnerships. She focused on the collaboration of EMODnet with Copernicus Marine Service (see presentation for details). She highlighted the outcomes of the Joint Workshop on Coastal Issues that took place on 20 September 2022 and mentioned the Copernicus Biodiversity in Coastal Ecosystems Workshop which EMODnet Biology and Seabed Habitats attended in October 2022. Kate explained that an EMODnet-Copernicus coordination meeting would take place on 12 December 2022 with the EMODnet Secretariat, Mercator Ocean International and EC (DG MARE and DG Defis). Post-meeting note: the EMODnet-Copernicus meeting has been postponed no 2 February 2023.

She also updated the SC that EMODnet was an active contributor to the JPI Oceans Knowledge Hub on Sea Level Rise since its initiation in 2020. The EMODnet Secretariat and wider experts e.g., EMODnet Physics attended the first JPI Oceans Sea Level Rise Conference on 17-18 October 2022.

DTO

EDITO Infra

Zoi Konstantinou gave an overview of the European Digital Twin Ocean (DTO). The EC DG MARE will attend a European Digital Twin project workshop at the EuroGEO workshop in Athens on 7-8 December 2022.

Frederic Leclerq then gave a presentation on the EDITO Infra project that is further upgrading the EMODnet and Copernicus Marine Service data infrastructure required to underpin the Digital Twin Ocean. It was noted there would be a kick-off meeting for this in December 2022.

    1. EMODnet Global Partnerships

EMODnet global partnershps

Jan-Bart Calewaert presented the updates on the EMOD-PACE (EU-China) project, the EU-Canada Ocean Partnership Forum, EMODnet4OceanDecade and the United Nations Ocean Decade Data Coordination Platform (see presentation for details). He explained that the EMOD-PACE project and its counterpart project in China CEMDnet are coming to an end. This completes two years of marine data science diplomacy with many concrete outputs, including an EMOD-PACE map viewer with added value data and data products, some of which include data from the National Marine Data and Information Service (NMDIS), China, amongst others.

Looking ahead at upcoming international initiatives in 2023, he stated that EMODnet plans to actively participate in the International Ocean Data Conference (IODC-II) in March 2023 with contributions on the EMOD-PACE / CEMDnet project and the EMODnet centralisation process. He encouraged all EMODnet Coordinators to consider submitting abstracts to further increase the number and diversity of EMODnet contributions to this meeting. He also underlined the increasing collaboration between EMODnet and the International Oceanographic Data and Information Exchange" (IODE) of the "Intergovernmental Oceanographic Commission" (IOC) of UNESCO through the IODE Ocean InfoHub Project.

Action 4: Submit multiple EMODnet inputs including a joint abstract on EMODnet centralization for the International Ocean Data Conference (IODC-II) by 1 December 2022 (EMODnet Secretariat, VLIZ, All)

It was mentioned that the outcome of the EU-Canada Ocean Partnership forum held by DG MARE with experts from Canada was positive, with many opportunities and users identified for collaboration. A report on the Forum will be openly circulated before the end of 2022.

Jan-Bart Calewaert presented the EMODnet contribution to activities of the UN Ocean Decade Data Coordination Group (UN OD DCC). He explained that a meeting took place in June last year and another meeting was planned in November 2022 to discuss future plans and further develop the UN OD DCC Strategy.

  1. European Ocean Observing: Update on EC Ocean Observation initiative (EC DG MARE) & EMODnet activities and contribution to wider fora

EMODnet Ocean Observation updates

Kate Larkin provided updates on the EMODnet Secretariat activities supporting the European Ocean Observing initiative (see presentation for details). She referred to two concept notes that had been tabled at the 16th SC meeting, namely on Tasks that firstly assessed the added benefit of the EMODnet Sea-basin Checkpoints (2015-2018) through stakeholder consultation, and secondly assessed the levels of national coordination in ocean observation and marine data.

The EMODnet Sea-basin Checkpoint activity has included an online interactive workshop in October 2022 with Sea basin Checkpoint coordinators, to receive initial feedback and to plan for a wider survey and invitation only online workshop taking place in January 2023 to bring together the wider EMODnet Sea-basin Checkpoint community and selected external experts e.g., EC Marine Knowledge Expert Group (MKEG), representatives of the European Ocean Observing System (EOOS), key EU projects working in this domain e.g., EuroSea and representatives of other methodology used to assess marine data adequacy e.g., Copernicus Marine Service. A report with key recommendations will be delivered in March 2023.

A desk study in 2022 has assessed the current status of national coordination in ocean observation and marine data across Member States and Associated countries. A report on Task 5.2 will be delivered by the end of 2022 which also lays out the plans for a targeted assessment in this area, to be carried out in 2023.

  1. Concluding remarks

Jan-Bart Calewaert closed the open session of the EMODnet 17th SC meeting and thanked all participants. He noted that the 17th SC closed session would continue the next day for SC members only. And the 8th Marine Knowledge Expert Group (MKEG) would have a closed session, with further presentations on EMODnet, EMOD-PACE and more on 29 November 2022.

Day 2, Tuesday 8 November 2022, 09:30-12:00 CET

EMODnet Closed Session

  1. Operational updates from the Secretariat

Kate Larkin presented the status of actions from the previous (16th) Steering Committee meeting. One of these actions aimed to collect and compile information on EMODnet thematic and data ingestion ongoing interactions with the four Regional Sea Conventions (RSCs) that operate in European sea-basins, with a view to providing a more systematic overview of EMODnet activity and help plan future interactions both at a thematic and at an EMOD-network wide level.

Most EMODnet thematics are in contact with all four RSCs, informing them of new data and data product releases, contributing to regional quality status and assessment reports and dialogue on key data and data products for both regional and European e.g., MSFD reporting.

It was recognized that bilateral interactions between EMODnet thematics and RSCs were still needed and useful. In addition, it was suggested that an EMODnet - RSC tele-meeting could be organized once EMODnet centralization had been completed, to present the unified EMODnet service and to increase the awareness, uptake and use of multidisciplinary EMODnet data and data products from all seven thematics in future RSC activities. It was also suggested that a panel could be organised with RSCs at the upcoming Open Conference 2023, building on the participation of RSCs in previous EMODnet Open Conferences and flagship events.

Action 5: Send the collated table on EMODnet – Regional Sea Convention interactions to the Steering Committee (EMODnet Secretariat, 30 November 2022).

  1. Steering Committee discussion on centralisation

EMODnet Central Portal Communication steps and guidelines for coordinators

Firstly, this agenda item opened the floor for further discussion on EMODnet centralisation.

A question was asked how guidance documents, publications and news items from the seven thematic lots will be included on the EMODnet Central Portal (CP) once the centralisation process will be completed. Conor Delaney explained that all documents from the seven thematic lots are included on the reports page of the Central Portal where documents can be filtered by thematic. The Central Portal news sections is already being used to announce key updates from thematics and data ingestion, the Central Portal team and Secretariat. The events calendar is used for EMODnet-wide events and third-party events.

Regarding upcoming publications, it was pointed out that the timing of the release of the updated EMODnet Bathymetry Digital Terrain Model (DTM) would need to be coordinated with the centralisation process.

Action 6: Coordinate the communication for the release of the new Digital Terrain Model (DTM) (EMODnet Bathymetry EMODnet Secretariat, 30 November 2022).

Post-meeting note: This action was achieved via JIRA ticket EM-679

EMODnet centralisation external communication

Angelika Karampourouni (EMODnet Secretariat, Communication and Partnership Relations Officer) presented the timeline and content for external communication on the centralisation process. She reminded the SC that the fully centralised and unified EMODnet portal would go live step by step before the end of the year, and that it will be officially launched and promoted in early January 2023. The Secretariat have planned a dedicated communication campaign (see presentation for details). It was pointed out that at the time of external launch, the thematic lots' portals would be discontinued. In the meantime, the Central Portal (CP) remains in a transition phase. A banner had been added to the CP to inform external users of the process.

She noted that all opportunities would be used to promote the new CP features towards existing users and potential new users. The Secretariat showed a list of upcoming events in 2023 ranging from International to European Conferences and meetings and events targeted at specific sectors e.g., Ocean Business 2023. The EMODnet thematic and data ingestion reports would be further reviewed to add to this events list, and the SC were encouraged to keep sending input, in particular notifying the Secretariat when they were attending events so that promotion could be shared to reach as wide an audience as possible.

Angelika confirmed that a meeting would be organised with the thematic Coordinators in mid-January just before the external launch, to coordinate communication. The communications toolkit would utilise existing EMODnet resources and channels and would produce some new communication material. An EMODnet Newsflash would be dedicated to the centralisation. New communication resources to be produced would include a leaflet, infographic and updated tutorials.

It was noted that promotion and events at national level would also be important to spread the message and promote national uptake.

Action 7: Organise a webinar to present the features of the new EMODnet Central Portal on/around 8 February 2023 back-to-back with the preparatory meeting for the Open Sea Lab III (EMODnet Secretariat, 10 February 2023)

  1. EMODnet Flagship events in 2023
    1. Open Sea Lab III (Hackathon), Spring 2023

EMODnet Open Sea Lab 3.0

Angelika Karampourouni explained that the Open Sea Lab 3.0 would take place as a virtual hackathon on 27-29 March 2023, with a kick-off on 7 March 2023. She noted the main objective of OSL 3.0 is to invite users to test and use the upgraded and unified EMODnet services, data and data products to create applications on societally relevant ocean challenges. The hackathon would also foster community networking (see presentation for details). OSL 3.0 would have teams of 3 to 10 people, with up to 200 participants. A communication pack for promotion of the Hackathon was in finalization. A list of coaches, mentors and jury members was also in preparation including EMODnet experts and the wider community. Further information on these roles would also be sent to thematic Coordinators as soon as possible. A coaching and mentoring session will be organised in Brussels on 8 February 2023.

Action 8: Provide Thematic Coordinators with a detailed description of expectations for coaches and mentors at Open Sea Lab III (EMODnet Secretariat, 20 December 2022)

Post-meeting note: Initial description sent to EMODnet coordinators in September 2022 (More information to come in December 2022).

    1. Open Conference & Jamboree 2023, November 2023

EMODnet Open Conference 2023

EMODnet Open Conference and Jamboree

Angelika Karampourouni provided an update on the organisation of the 2023 Open Conference and Jamboree (see presentation for details). After taking into consideration all of the events taking place in October and November 2023, it was suggested to organise the 2023 Open Conference and Jamboree during the week of 27 November – 1 December 2023. The event will be an in-person event, in Brussels, Belgium. Participants in the meeting discussed the options for the overall structure of the Open Conference. The EMODnet Secretariat will produce a full draft programme in early Spring 2023

Action 9: Create a full draft Open Conference and Jamboree 2023 programme, including placeholders for cross-thematic dialogues, to be finalised at the next Steering Committee meeting (EMODnet Secretariat, 31 March 2023).

  1. Timing and location of the next Steering Committee meeting

It was mentioned that more time is needed for the thematic lots in the next Steering Committee meeting. This will be considered in the agenda preparation. It was suggested that the next meeting could be planned back to back with the European Maritime Day 2023 in Brest. The EMODnet Secretariat will explore options.

Action 10: Explore options for the next (18th) Steering Committee (SC) meeting in Brest, France, back-to-back with European Maritime Day 2023 and confirm to SC (EMODnet Secretariat, 31 January 2023).

  1. Any Other Business (AOB)

Discussion was held on how to optimise collaborative work on documents.

Action 11: Select and provide guidance on the tools and platform(s) for online working and sharing of documents between the EMODnet Secretariat and EMODnet Coordinators (EMODnet Secretariat, 31 March 2023).

  1. Concluding remarks

Jan-Bart Calewaert closed the meeting and thanked all participants.

Annex I: List of participants

Table 2. List of participants - EMODnet, European Commission, CINEA

EMODnet thematic portal/entity

Participant

Affiliation

Bathymetry

Thierry Schmitt

SHOM, France

Biology

Joana Beja

VLIZ, Belgium

Chemistry

Alessandra Giorgetti

OGS, Italy

Geology

Henry Vallius

GTK, Finland

Anu Kaskela

GTK, Finland

Human Activities

Alessandro Pititto

COGEA, Italy

Luigi Falco

COGEA, Italy

Physics

Patrick Gorringe

SMHI, Sweden

Marco Alba

ETT, Italy

Francesco Misurale

ETT, Italy

Seabed Habitats

Helen Lillis

JNCC, UK

Helen Woods

JNCC, UK

Data Ingestion

Dick Schaap

MARIS, The Netherlands

Sissy Iona

HCMR, Greece

Central Portal

Joana Beja

VLIZ, Belgium

Frederic Leclercq

VLIZ, Belgium

EMODnet Secretariat

Jan-Bart Calewaert

EMODnet Secretariat

Kate Larkin

EMODnet Secretariat

Conor Delaney

EMODnet Secretariat

Tim Collart

EMODnet Secretariat

Nathalie Van Isacker

EMODnet Secretariat

Angelika Karampourouni

EMODnet Secretariat

Megan Tijssens

EMODnet Secretariat

Seascape Belgium

Julia Vera Prieto

Seascape Belgium

EC, DG MARE

Zoi Konstantinou

DG MARE A1

Grigore Rischitor

DG MARE A1

EC, DG DEFIS

Fabienne Jacq

DG DEFIS

CINEA

Juan Carlos Fernández Gomez

CINEA

Fabrice Pourceau

CINEA

Table 3. EC Marine Knowledge Expert Group (MKEG) (Present in the SC Joint Session (Monday 7 November 2022, afternoon)

Participant

Affiliation

Quillon Harpham

HR Wallingford, UK

Gus Jeans

Oceanalysis